Reimbursements - Revision history

Pinvoicer at 06:28, 13 August 2020

2020-08-13T06:28:55Z

Pinvoicer: /* How to use */

2018-05-02T03:13:42Z

How to use

Pinvoicer: /* Related Pages */

2018-05-01T23:28:45Z

Pinvoicer: /* Pay a Reimbursement */

2018-05-01T23:28:15Z

Pay a Reimbursement

Pinvoicer: /* Add A Reimbursement */

2018-05-01T23:27:53Z

Add A Reimbursement

Pinvoicer: /* How to use */

2018-05-01T23:27:31Z

How to use

Pinvoicer: Created page with "=About= The Reimbursements process in PinvoiceR is used to manage the payment of reimbursements (eg expenses) to employees. =How to use= From the main menu, click on the <..."

2018-05-01T23:26:48Z

Created page with "=About= The Reimbursements process in PinvoiceR is used to manage the payment of reimbursements (eg expenses) to employees. =How to use= From the main menu, click on the <..."

New page

=About=

The Reimbursements process in PinvoiceR is used to manage the payment of reimbursements (eg expenses) to employees.

=How to use=

From the main menu, click on the <kbd>Payroll</kbd> and <kbd>Reimbursements</kbd> links.

===Add A Reimbursement===

The first screen you see has the ability to add in the details for a reimbursement;

Here you need to enter;

* Employee Name
* Division
* Receipt Date
* Description (optional)
* Upload a copy of the receipt (optional)
* Total Amount of Reimbursement
* GST - indicate if the total amount include GST or not
* GL Account to allocate the expense to*

Click the <kbd>Add</kbd> button.

[[File:Add_Reimbursement.png |800px]]

* Note - you may need to add in a relevant GL account in order to record the expense correctly - see [[Chart of Accounts Editor]]

Once you have added the reimbursement it will appear in the Unapproved Tab. From here, select the reimbursements you wish to approve and click the <kbd>Approve Selected</kbd> button.

[[File:Unapproved_Reimbursement.png |800px]]

===Pay a Reimbursement===

Click on the Approved tab and select the reimbursements that you wish to pay. Then choose the payment batch date and click the <kbd>Create batch with selected</kbd> button.

This process will create a bank file for the reimbursements to be uploaded into your banking system. To access the bank file - from the main menu click on the <kbd>Payroll</kbd> and <kbd>Download Bank File</kbd> links.

Then click on the <kbd>Reimbursements Bank File</kbd> button.

[[File:Reimbursements_Bank_File.png |800px]]

Then select the batch(es) that you want to download and click the <kbd>Select Batches</kbd> button.

[[File:Download_Reimbursements_Bank_File.png |800px]]

Then set the date for payment (payslip date) and file name and (depending on which bank file format you need) choose either the <kbd>Download Batches</kbd> or <kbd>Download MT9 Format</kbd> button.

Then use the downloaded file in your banking system to pay the reimbursements.

[[File:Download_Bank_File_Format.png |800px]]

=Related Pages=

← Older revision		Revision as of 06:28, 13 August 2020
Line 65:		Line 65:


−	Then set the date for payment (~~payslip~~ date) and file name and (depending on which bank file format you need) choose either the <kbd>Download Batches</kbd> or <kbd>Download MT9 Format</kbd> button.	+	Then set the date for payment (pay date) and file name and (depending on which bank file format you need) choose either the <kbd>Download Batches</kbd> or <kbd>Download MT9 Format</kbd> button.

	Then use the downloaded file in your banking system to pay the reimbursements.		Then use the downloaded file in your banking system to pay the reimbursements.

← Older revision		Revision as of 23:28, 1 May 2018
Line 74:		Line 74:

	=Related Pages=		=Related Pages=
		+
		+	* [[Chart of Accounts Editor]]

@@ Line 72: / Line 72: @@
 [[File:Download_Bank_File_Format.png |800px]]
 =Related Pages=
 * [[Chart of Accounts Editor]]

@@ Line 45: / Line 45: @@
 This process will create a bank file for the reimbursements to be uploaded into your banking system. To access the bank file - from the main menu click on the <kbd>Payroll</kbd> and <kbd>Download Bank File</kbd> links.
 Then click on the <kbd>Reimbursements Bank File</kbd> button.
 [[File:Reimbursements_Bank_File.png |800px]]

@@ Line 23: / Line 23: @@
 * GST - indicate if the total amount include GST or not
 * GL Account to allocate the expense to*
 Click the <kbd>Add</kbd> button.
@@ Line 37: / Line 38: @@
 [[File:Unapproved_Reimbursement.png |800px]]
 ===Pay a Reimbursement===

@@ Line 7: / Line 7: @@
 From the main menu, click on the <kbd>Payroll</kbd> and <kbd>Reimbursements</kbd> links.
 ===Add A Reimbursement===
@@ Line 24: / Line 25: @@
 Click the <kbd>Add</kbd> button.
 [[File:Add_Reimbursement.png |800px]]
@@ Line 34: / Line 37: @@
 [[File:Unapproved_Reimbursement.png |800px]]
@@ Line 39: / Line 44: @@
 Click on the Approved tab and select the reimbursements that you wish to pay. Then choose the payment batch date and click the <kbd>Create batch with selected</kbd> button.
 This process will create a bank file for the reimbursements to be uploaded into your banking system. To access the bank file - from the main menu click on the <kbd>Payroll</kbd> and <kbd>Download Bank File</kbd> links.
 Then click on the <kbd>Reimbursements Bank File</kbd> button.
@@ Line 49: / Line 56: @@
 Then select the batch(es) that you want to download and click the <kbd>Select Batches</kbd> button.
 [[File:Download_Reimbursements_Bank_File.png |800px]]
@@ Line 56: / Line 67: @@
 Then use the downloaded file in your banking system to pay the reimbursements.
 =Related Pages=