Difference between revisions of "Paying Employees"

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==About==
 
==About==
  
It is important to note that there are a number of methods used to pay employees and these will depend on how your integration with your front end system (RecruitOnline, RDB, Bond Adapt, Bullhorn, JobScience etc) is configured. In many cases, hours will be captured via an online portal for electronic timesheets or entered manually and will flow from the front end system into PinvoiceR.
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It is important to note that there are a number of methods used to pay employees and these will depend on how your integration with your front end system (RecruitOnline) is configured. In many cases, hours will be captured via an online portal for electronic timesheets or entered manually and will flow from the front end system into PinvoiceR.
  
==Hours coming from Front End System==
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==Hours imported from a Front End System==
 
To process hours that have already been entered and exported from your front end system click on <kbd>Pay Employee</kbd> - the hours waiting to be processed are shown;
 
To process hours that have already been entered and exported from your front end system click on <kbd>Pay Employee</kbd> - the hours waiting to be processed are shown;
  
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Select the hours that you wish to process (note there is a select all option and you can also sort by heading should you only wish to process a certain range of hours only) and click the <kbd>Process Hours</kbd> button.
 
Select the hours that you wish to process (note there is a select all option and you can also sort by heading should you only wish to process a certain range of hours only) and click the <kbd>Process Hours</kbd> button.
  
The next stage is to go to <kbd>Payroll</kbd> > <kbd>Open Batches</kbd> & click on the batch you wish to review/process.
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The next stage is to go to <kbd>Payroll</kbd> > <kbd>[[Open Batches]]</kbd> & click on the batch you wish to review/process.
  
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==Hours Pre-Populating - Daily Bookings==
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For clients using Daily Bookings in RecruitOnline, the calculation of hours will pre-populate in the hours entry screen in Orders.
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The way that this works is that it will calculate the hours worked from the start and finish time and also automatically add a 30min break if the total hours are over 5.5 hours. It will split into day, afternoon and night shift but not determine overtime rates.
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It is upto the payroll person entering the hours to confirm the hours by editing (if required) and clicking the <kbd>Save Hours for Order</kbd> button.
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[[File:PinvoiceR_Hours_Prepopulating.png|800px]]
  
 
==Entering Hours directly in PinvoiceR==
 
==Entering Hours directly in PinvoiceR==
It is also possible to enter hours directly into PinvoiceR and this can be done either from an Order (previously created) or by manually selecting and employee, pay code and client.
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It is also possible to enter hours directly into PinvoiceR and this can be done either from [[Orders]] (previously created) or by manually selecting and employee, pay code and client.
  
 
To enter hours from an order - click on <kbd>Payroll</kbd> > <kbd>Orders</kbd>
 
To enter hours from an order - click on <kbd>Payroll</kbd> > <kbd>Orders</kbd>
  
  
image
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To enter hours - click on the name of the person that you wish to enter hours for,
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[[File:Enter_hours.jpg]]
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Then select the week ending date for the hours that you are entering (note - it will default to the current week ending date for the week you are processing). Click the <kbd>Next</kbd> button.
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[[File:week_ending.jpg]]
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Then enter the relevant hours for each of the days/week for each of the pay code items and then select the transaction type (NORMAL etc) and click the <kbd>Save Period</kbd> button.
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[[File:enter_hours_2.jpg]]
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To enter hours - click on the name of the person that you wish to enter hours for
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==Things to note==
To edit an order - click on the 'pencil' icon
 
  
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* If you want to both pay and charge for the hours that you are entering then select "NORMAL" in the drop down option selection.
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* If you want to pay and not charge then select "DO NOT CHARGE CLIENT" from the drop down option selection.
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* If you want to charge and not pay then select the "DO NOT PAY EMPLOYEE" from the drop down option selection.
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* You can enter in negative hours - this will have the effect of deducting pay in a pay that the total (inclusive of the negative amount) is greater than zero and will also appear as a credit on the invoice.
  
image
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==Related Pages==
  
Enter the hours you wish to pay
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* [[Hours Entry Format]]
Note: if you want to pay and charge leave Transaction type as Normal, if you want to pay and not charge or charge and not pay then select the relevant Transaction type in the drop down
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* [[Orders]]
Click Save Transaction
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* [[Hours Import]]
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* [[Employee Deductions]]

Latest revision as of 06:28, 28 May 2019

About

It is important to note that there are a number of methods used to pay employees and these will depend on how your integration with your front end system (RecruitOnline) is configured. In many cases, hours will be captured via an online portal for electronic timesheets or entered manually and will flow from the front end system into PinvoiceR.

Hours imported from a Front End System

To process hours that have already been entered and exported from your front end system click on Pay Employee - the hours waiting to be processed are shown;


Import hours.jpg


Select the hours that you wish to process (note there is a select all option and you can also sort by heading should you only wish to process a certain range of hours only) and click the Process Hours button.

The next stage is to go to Payroll > Open Batches & click on the batch you wish to review/process.

Hours Pre-Populating - Daily Bookings

For clients using Daily Bookings in RecruitOnline, the calculation of hours will pre-populate in the hours entry screen in Orders.

The way that this works is that it will calculate the hours worked from the start and finish time and also automatically add a 30min break if the total hours are over 5.5 hours. It will split into day, afternoon and night shift but not determine overtime rates.

It is upto the payroll person entering the hours to confirm the hours by editing (if required) and clicking the Save Hours for Order button.

PinvoiceR Hours Prepopulating.png

Entering Hours directly in PinvoiceR

It is also possible to enter hours directly into PinvoiceR and this can be done either from Orders (previously created) or by manually selecting and employee, pay code and client.

To enter hours from an order - click on Payroll > Orders


To enter hours - click on the name of the person that you wish to enter hours for,


Enter hours.jpg


Then select the week ending date for the hours that you are entering (note - it will default to the current week ending date for the week you are processing). Click the Next button.


Week ending.jpg


Then enter the relevant hours for each of the days/week for each of the pay code items and then select the transaction type (NORMAL etc) and click the Save Period button.

Enter hours 2.jpg


Things to note

  • If you want to both pay and charge for the hours that you are entering then select "NORMAL" in the drop down option selection.
  • If you want to pay and not charge then select "DO NOT CHARGE CLIENT" from the drop down option selection.
  • If you want to charge and not pay then select the "DO NOT PAY EMPLOYEE" from the drop down option selection.
  • You can enter in negative hours - this will have the effect of deducting pay in a pay that the total (inclusive of the negative amount) is greater than zero and will also appear as a credit on the invoice.

Related Pages