End of Year

Make sure you have completed all the processing you intend to do for the current financial year, e.g. made any last-minute adjustments and completed all batches. For AU: note the special STP instructions below.

Before finalising the year within PinvoiceR it is a good idea to reconcile the information with that in your finance system. Use the reports available, e.g. General Ledger Account Balances Report, General Ledger Trial Balance Report and the Payroll Summary Report.

Close off the final period for the tax year with System → End of Month → 1. Lock Periods.

For Australia

With STP it is not necessary to provide End of Year-specific employee information to the ATO. However, if your company is exempt from STP then you can generate a PAYG Payment Summary Report via an EMPDUPE file (System → End of Year → EMPDUPE). You must create a separate file for each Entity.

Individual Payment Summaries can be created for employees via the tab on their employee record, but these are not necessary as the ATO have the information via STP and their latest payslip for the year will have their YTD information.

The System → End of Year → Payment Summaries Report will show which employees have had a summary created and will allow a new one in PDF format to be sent to them.

When sending off the final STP information it is necessary to indicate that this is the final information for the year for the employees. To do this use Payroll → STP → Finalise YTD.

Issues

The amounts an employee sees in MyGOV may differ from that on their YTD section of their last payslip. This may happen is they have non-reportable allowances. This will appear on their payslip as income but would not have been reported to the ATO via STP.

For New Zealand

With Payday filing it is not necessary to provide End of Year-specific employee information to the IRD.

Individual Payment Summaries can be created for employees via the tab on their employee record, but these are not necessary as the IRD have the information via Payday filing and the latest payslip for the year will have their YTD information.

The last Payday filing report sent to IRD will have all the YTD information necessary. Nothing further is required.